Chief of Staff

As Chief of Staff at coera Robotics, you'll work directly alongside our CEO to build the operational foundations that enable the company to scale.

You'll bring structure to a fast-moving environment, take ownership of internal operations and drive important projects from start to finish. From establishing effective leadership routines and streamlining processes to solving unexpected operational challenges, you'll help ensure the company runs smoothly while the founders focus on building the business.

This is a highly hands-on role for someone who enjoys turning ambiguity into clarity, spotting problems before they escalate and building practical solutions that last.

• Drive alignment and execution: Keep leadership priorities on track, turn decisions into action and make sure important commitments don't get lost.

• Run internal operations: Own the day-to-day operational details, from office management and suppliers to procurement, internal policies and administrative processes.

• Build better ways of working: Spot what's broken, simplify processes, introduce useful tools and automation, and create systems that work without constant oversight.

• Own the CEO's special projects: Take important initiatives from a loosely defined problem to a practical solution, coordinating people and delivering results along the way.

• Keep the company moving: Work closely with Engineering Operations, People and external partners to resolve blockers, support the team and keep things running smoothly.

• Help shape the employee experience: Contribute to an organised, productive workplace through thoughtful internal processes, team activities and operational support.

Must have

• Startup experience: You've worked in an early-stage startup and have hands-on experience building or scaling its internal operations.

• Operational process building: You've set up and improved workflows, internal policies, and operational systems from scratch, rather than simply maintaining existing processes.

• Founder-level collaboration: You've worked closely with senior leadership, managed competing priorities, and helped turn business decisions into action.

• Cross-functional project ownership: You've independently led projects involving multiple teams or stakeholders, from planning through execution and delivery.

• AI-native, with good judgement: You use AI and modern tools to streamline work and improve efficiency, while knowing when human judgement and quality checks are essential.

• Languages: You're fluent in German and English.

          Nice to have:

• Business tools: Familiarity with systems such as Personio, Qonto, Slack, and workflow automation platforms.

• Deep-tech exposure: Experience in robotics, hardware, or another technically complex environment.

We care more about what you've built and delivered than how many years you've spent doing it.

Join coera at a defining stage, where you'll have the opportunity to build the operational foundations of a company working on one of the most important challenges in robotics and Physical AI.

You'll work directly with the founders, gain visibility across the business and take genuine ownership of initiatives that shape how the company operates and grows.

Rather than maintaining established systems, you'll help create them — with the freedom to identify opportunities, challenge existing ways of working and make a tangible impact from day one.

Small, senior, deliberate. We write more than we meet, challenge ideas openly, and focus on building what matters.

We value people who take ownership, communicate clearly, move quickly and are comfortable navigating ambiguity. We care about quality and attention to detail, but we're equally committed to pragmatic solutions and getting things done.

Our hiring process

We aim to keep our process thoughtful, transparent and focused on getting to know each other.

1. Initial conversation with our People & Talent team.

2. Introductory interview with the Hiring Manager.

3. In-person meeting & brainstorming session to explore how you think, approach challenges, and collaborate.

4. Stakeholder interview to meet key team members and explore how we'd work together.

Location

This is a full-time, on-site role based in Berlin. We're building a close-knit team and believe working together in person makes a real difference at this stage.